Tender documents

Part A quality assurance requirements for surveillance projects provided by potential contractors at the time that tender documents are completed and when commissioning a survey. Here information is sought on ... 

Once reviewed and approved internally, the URS is issued to prospective suppliers as part of the tender document set so that detailed quotations for the system application can be obtained. The contractual status of the URS and its importance to the validation program should be made clear to the supplier. 

The main tender document submitted by a vendor will be the FDS, and this needs to include traceability to all specified user requirements. Vendors should also be requested to outline a project and quality plan to identify how they would carry out the project. 

A formal agreement that references all relevant tender documents and clearly identifies responsibilities and document deliverables should be prepared by the pharmaceutical manufacturer. The purchase order should include the final agreement and identify any associated contractual documentation. A copy of the signed final agreement and purchase order should be retained in the pharmaceutical manufacturer s validation file, together with evaluation records applicable... 

Purchasing and tender documents list all pharmaceutical products by their INN or national generic names. 

Having a ready list of reliable and experienced vendors who shall able to meet aU the specifications given in the tender documents, submit samples for checking and confirming the same, and arrange safe transport as per schedule. 

Coastal engineering tender documents issued by clients may have a contract duration specified, but rarely is an exact commencement date for the works given. The typical requirement for three months validity for tenders reflects a corresponding uncertainty in the commencement date. As a result, the weather statistics during the contract may reflect a more stormy or less stormy period than anticipated (especially if the contract is only to be of six to nine months duration). 

To elicit similarly structured replies from all the vendors, either a section can be inserted in the tender document instructing the vendor how to respond or a checklist containing all the relevant questions that should be answered can be enclosed. It is important to know whether a function is available as standard in the package, needs to be configured within the standard package, customized, or is not available in the current released version of the system. 

The replies by suppliers to the tender document can be compared on paper to reject those obviously unsuitable, which should reduce the list to about four or five. These remaining should be visited and their replies discussed in depth and the systems evaluated by use. At the end of this phase, the systems may be reduced further to one or two for in-depth evaluation. 

Preliminary safety analysis report completion Completion of all detailed design reviews Detailed construction planning Final cost estimate Final tender document... 

Tender document shall include contingency measures which are to be provided in case of unforeseen events in order to be able to react in time. 

The installer must have trained specialists with expert knowledge and experience in plastics and civil engineering, in plastics quality control and in the installation methods of large-area geosynthetic liner systems. The installer s personnel must be able to compile a technically sound proposal on the basis of tender documents and provide a full service in accordance with the conditions. They must be able to assess the effect of deficiencies detected on the liner system s performance in order to be able to perform a practical and technically competent repair . 

Interactions with people through text or documents (including reports, specifications, drawings, plans, schedules, procedures, work instructions, operating or maintenance manuals, bills of materials, budgets, tender documents, invoices, contracts etc.) ... 

Often so-called prequalijyings are carried out, in order to limit the number of appHcants and thus time and expenses for the subsequent bid appraisal. Potential tenderers or plant manufacturers have to take part in these prequalifyings to prove their suitabihty for the tendered plant. For this purpose, they have to disclose, inter alia, their financial, human and technical resources. Another essential aspect of the prequalifyings is the proof of reference plants. Especially for young plant manufacturing companies this is difficult. The main results of the prequatifying are the announcement of the participants of the competition and the issuance of the tender documents. 

As a rule, the precision of the inquiry or tender documents enhances the operator s safety of the order. This has to be considered against the background of possible claims (see Chapter 3, section 3.3.5 Alterations/claims ) of the plant manufacturer. 

The preparation or compilation of the inquiry or tender documents will be followed by the following operator s activities ... 

As a rule, medium-sized and, all the more, large projects such as power stations and refineries are publicly discussed long before the official inquiry/tender documents are issued. The focus of those discussions is mostly on issues concerning location, employment or environment. It is the task of the manufacturer s project planning department to inform themselves early about possible projects and to seek contact to potential customers. 

The tender includes detailed technical and contractual information upon which the Contractors base their bids. The tender procedure usually requires Contractors to prove their ability to construct the works (technical bid). Once the Contractors have gone through this selection procedure successfully, the project is usually favoured to the lowest bidder. The Tender Documents make up the basis of the contract between the Client and the Contractor. 

The diagram in Figure 2.3 shows the involvement of the Ghent, Consultant and Contractor for dilferent types of contract. In the classic contract. Contractor s involvement starts once the design is completed, specifications are written and tender documents are prepared. Modern design and construction contracts provide for early involvement of the Contractor in order to benefit from the Contractor s specialised knowledge. This early involvement helps avoid unnecessary risks and allows the design of the fill to take into account feasible and economical construction measures. 

If not made available in the information provided with the tender documents most dredging Contractors consult special databases to collect information on the characteristics of waves and swell near or at the future project site. In addition, during execution of their projects they gather information on the specific responses of their equipment when exposed to sea conditions. When tendering, they estimate the efficiency and operational days of their equipment based on these data. 

This section presents some examples of Technical Specifications extracted from various tender documents and a variety of projects, following the structure of the Manual. It is not the intention to be complete or to provide standard Specifications, but meant to serve as guidance for subjects to be considered in dredging and reclamation projects. Only those subjects relevant within the context of this Manual will be dealt with and back referenced. Special attention is paid to subjects often leading to discussions. 

The available geotechnical information that can be made available to the Contractor is included in the tender documents. The Contractor must make his own evaluation of the geotechnical conditions. He shall, at his own cost, carry out additional investigations in the dredging and borrow areas if required. The Contractor shall be fully responsible for the provision of reclamation material of specified quality and sufficient quantity. 

Plant owner and plant maker will exchange both requirements to the production system and production system realization information. Usually, the plant owner will provide a requirements specification including functional and nonfunctional requirements within a tender document (German Lastenheft) and the plant maker will reply with a technical specification (German Pflichtenheft). Finally,... 

The basic aim of the main study phase is to develop the necessary basis for government approval and for the main contracts. The project matnres the concept further and establishes a contractual strategy, technical specifications and other tender documents. A Plan for the development and operation of the installation and an Environmental Impact statement are developed and transmitted to the authorities. They are based on input from different SHE studies, including a coarse Risk and Emergency Preparedness Analysis (REPA). A primary aim is to provide input to the documentation required by the authorities. The different SHE analyses... 

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