Audit Teams site visits

It is very important that a comprehensive site visit is carried out not only of the scheme itself but also of the surrounding area. Particular attention needs to be given to the tie-ins between the proposed scheme and the existing road network. HD 19/03 specifies that the whole Audit Team should visit the site together at all Road Safety Audit stages. Some local authorities relax these requirements by having one auditor visiting the site on smaller schemes. 

Prior to a site visit, assess the vendor remotely through product literature and submission of a preaudit questionnaire. When a vendor site audit becomes necessary, plan the audit s scope and focus and identify the audit team. Audit team members should include user group lead, information services groups (IT/IS/MIS), compliance, purchasing, and validation personnel. 

The OIVV team prepares phase reports and submits to regulatory authority for reference after accomplishing each phase. The report covers document review reports, site visit reports, thread audit reports, and anomaly reports completed by OIVV team during each phase. Also, all anomaly items are... 

Hampshire County Council is one authority that has adopted the Standard with some variations. For example, the County Council regularly carries out Feasibility Stage Road Safety Audits on large schemes for small schemes the site visit may be carried out by one auditor at Stage 3 the audit team assesses the need to carry out a night-time visit. 

The Road Safety Audit Team, together with advisors, visits the site during daylight. The site visit should extend beyond the limits of the scheme to cover any issues with tie-ins. 

The Road Safety Audit Team visits the site during darkness. One Road Safety Audit Team member produces a draft audit report and circulates to all present at the site visit. 

HD 19/15 describes the requirements for a Road Safety Audit Brief on trunk road and motorway schemes, and a typical brief is included in an Annex E. It should be noted that the brief should identify whether the site should be visited at a particular time of day (peak hours, or school start or finish times). If the Road Safety Audit Team considers that more information is required, the Team Leader can request such information. 

At Stage 3, it is recognised as good practice for the Road Safety Audit Team to be accompanied by a pohce officer and a representative of the organisation that will be responsible for future maintenance. These people are seen as advisors, and are not part of the Road Safety Audit Team. It is the responsibility of the Road Safety Audit Team Leader to invite these parties to the site visit. 

Within OECD, the inspectors are also undertaking mutual joint visits to review all the national GLP-monitoring programs. Each country is visited by a team, comprising inspectors of three other countries, and the program, inspections, and on-site study audits done by the country which is visited are evaluated and discussed among the inspectors. 

Should prefabrication take place on or near the site, supervision may be within the work scope of the EPCM contractor s site team. The site quality plan and inspection and test plan established by the construction contractor would then cover both shop and site activities. Before work starts, the EPCM contractor shall ensure, preferably by formal audit, that the premises, equipment, skilled staff, supervision and procedures are such as to enable the contract to be fulfilled successfully. Special attention will be required if the prefabrication shop has been created from scratch, as opposed to one already operating as a going concern. Depending on circumstances the EPCM contractor may supervise prefabrication on a visit basis or by a full time presence. Appendix D gives a detailed... 

Director Demonstrate leadership, show visible support Participate in incident investigation process Site safety visit provide a visible presence in work area with a safety emphasis Participate in weekly safety meetings Review safety performance reports Hold team members accountable for safety requirements Conduct a safety observation Participate in audits/ inspections Lead safety toolbox meetings Participate in reward/ recognition event... 

Devon County Council s procedures for Road Safety Audits also allow for variations from the HA standard, agreed by the Directorate Management Board (Devon County Council, 2006). For example, only one member of the team is required to visit the site, and even this requirement can be relaxed if that person has extensive knowledge of the location. For small improvement schemes, the county council has a road safety self-assessment system in place that the design team carries out. Designers carrying out the self-assessments have received appropriate training and, if necessary, they can seek help from the Road Safety Team. 

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