Supervisor accident reports

Individual accident reports, sometimes referred to as Form 45s, employee accidents reports, or supervisor accident reports, should be filled out for every accident. Each state typically has workers compensation guidelines that require reporting any work-related injury within a certain time frame. If your organization has not been keeping these records, you can expect a variety of things to happen. First, you will probably get bills from hospital emergency rooms for treatment for... 

The routine investigation into accidents and near accidents is usually carried out by the first-line supervisor and safety representative, or in case of near accidents, by the persons directly involved. In Chapter 12, we discussed problems with the quality of the supervisors accident reports. The documentation in the reports focuses on the late phase of the sequence of events. There is often an arbitrary and incomplete documentation of deviations in the early phase of the sequence of events and of causal factors. This documentation thus suffers from problems of reliability and coverage. 

In defining hazardous work practices, there are a number of sources of information that should be examined. Injury and accident reports such as the OSHA 301 Form provide information about the circumstances surrounding an injury. Often employee or management behaviors that contributed to the injury can be identified. Employees are a good source of information about workplace hazards. They can be asked to identify critical behaviors that may be important as hazard sources or hazard controls. First-line supervisors are also a good source of information because they are constantly... 

Five of the 15 forms received require entry of codes for causal factors, incident types, and injury t)q)es. When computer analysis programs first became available, I had been an aggressive promoter of the entiy of causal factor codes for later analysis. That proved to be inappropriate because accurate causal data are often not included in supervisors investigation reports or in insurance claims reports. Now, I recommend that computer-based analysis systems not include provision for causal data entry. They serve analysis purposes quite well for types of accidents, injury types, parts of body injured, and identification data (location, age, job title, etc.). 

Every accident must be reported to an employer and minor accidents reported to a supervisor, safety officer or first aider and the details of the accident and treatment given suitably documented. A first aid log-book or accident book such as that shown in Fig. 1.34 containing first aid treatment record sheets could be used to effectively document accidents which occur in the workplace and the treatment given. Failure to do so may influence the payment of compensation at a later date if an injury leads to permanent disability. To comply with the Data Protection Regulations, from 31 December 2003 all first aid treatment log-books or accident report books must contain perforated sheets which can be removed after completion and filed away for personal security. 

IN CASE OF ACCIDENT, COMPLETE INFORMATION BELOW BEFORE YOU TURN IN ACCIDENT REPORT KIT TO YOUR SUPERVISOR. 

They should be closely involved in drawing-up the details of the experiments with the principal scientific investigator. They should ensure that they understand the work and follow strictly the safety guidelines and procedure required for the task they are performing, so as not to expose themselves or their colleagues. They should report any unsafe conditions of work to their supervisor and, in case of accident, report details of the conditions that resulted, or might have resulted, in exposure. 

Leroy goes back to work patching diywall and tries to forget what happened. Bob calls his supervisor and files an accident report. 

Upon notification of an occupational injury or illness, the supervisor should complete a formal incident/accideut report aud, if possible, seud it with the injured employee to the medical professioual involved. The incident/accident report form must be completed and forwarded to the company medical department even if the employee receives medical treatment at the hospital and/or from a private physician. 

Report all on-the-job accidents and injuries to his/her supervisor immediately. Report all equipment damage to his/her supervisor immediately. 

Whenever an accident is reported, the supervisor of the injured workerfs) should respond to the scene of the accident as soon as possible and complete the supervisor s accident report. All witnesses should be interviewed privately as soon as possible after the accident. If possible, the supervisor should interview the worker(s) at the scene of the accident so that events leading up to the accident can be re-enacted. 

Respondents were asked a variety of questions about the impact of inspectors visits and their accident reports. Managers, supervisors, and those in more senior positions were asked how useful they found inspectors visits. The majority found these visits useful, this being most particularly the case amongst more senior managers. " Inspections were considered to be an excellent way of keeping both employers and employees alert and sensitive to health and safety issues. In addition, managers found inspectors to be a useful source of advice and they welcomed the broader view of health and safety and the railways which inspectors could offer. 

I Yeah, you are in the office, come in the office Monday, most of the accidents, most of them happen at weekends in overtime... my assistant will come in and say you will never guess what so-and-so has done yesterday. .. or a guy comes in to put it in the accident report book in the office and I say what have you done, (supervisor, interviewee 13)... 

Railway Inspectorate accident reports did not figure prominently as a source of information about accidents. In response to a general question about sources of information about accidents, three managers and three supervisors spontaneously referred to Railway Inspectorate reports. When more specific questions were asked about these reports the majority of staff said that they had seen copies but this was very much associated with their position in the hierarchy. Indeed there was some uncertainty amongst the workforce about whether these... 

The following percentages of staff said that they had seen a Railway Inspectorate accident report managers— 97 (28/29) supervisors—87.5 (21/24) safety representatives—68 (13/19) workforce—46 (16/35). 

Specific questions about the number of occupational safety accidents there had been the year before revealed widespread ignorance. Ability to reply was structured largely according to position in the hierarchy (Chart 9.1). These differences very much reflected the contingencies of work, most particularly receipt of company reports (Ch. 7). Consideration of accident reports and statistics was part of managers workloads and they were the most confident that they saw accident reports and statistics whereas the workforce, in the context of these questions, did not refer to any accident data. The majority of safety representatives believed that they had access to the relevant accident information but not all supervisors received the accident data. Access to the data did not necessarily mean that it was read or retained. Safety representatives remarked that it could be very difficult to get through the data they received in addition to their other responsibilities. Managers claimed to read the information but... 

The majority of staff had become involved in the event of an accident. This was especially so for supervisors who were the most likely to be informed immediately an accident occurred. They may have been called upon to administer first aid and would have been expected to fill out accident report forms. Managers tended to be directly involved if they were called upon to lead an inquiry following a serious accident. Other than this their involvement was... 

Heinrich, at the time, was an insurarKe investigator, who based his research on examining accident reports completed by company supervisors prior to 1931. He concluded from his research that approximate 90% of all accidents were caused by the unsafe acts of workers. It would be interesting to know if those compare supervisors had adequate skills and knowledge of the work system to identify the true accident causation factors, or if they simply adopted a blame mentahty when accidents occurred. 

The source of the data was insurance claims files and records of plant owners, which cannot provide reliable accident causal data because they rarely include causal factors. Nor are accident investigation reports completed by supervisors adequate resources for causal data. When this author provided counsel to clients in the early stages of developing computer-based incident analysis systems, insurance claims reports and supervisors investigation reports were examined as possible sources for causal data. It was a rarity for insurance claims reports to include information from which causal factors could be selected. 

Because accidents must be reported to supervisors immediately, all laboratories must post a list of emergency telephone numbers. Although generic accident report forms are available (Fig. 19.2), it is recommended that the winery develop its own forms to document accidents as well as those used by supervisors conducting accident investigations. Required information includes names and telephone numbers of the injured and witnesses, the date, time, and location of the incident, a description of the incident, the involved department(s), and the contract person and telephone number. 

Additional data that can be included in the report are the name of the injured employee, medical costs, type of injury, and the name of the supervisor. Quarterly reports on vehicle accidents should include a comparison between the current and the previous year. The statistics should include the number of preventable, non-preventable, and total accidents by department. Reports should be circulated to management and the entire supervisory force. In addition, the reports can be used at monthly safety meetings. Smaller utilities may not have sufficient data to publish reports as frequently as every three months other techniques can be used to bring the information to the attention of the employee group. Specific records and reports include employee accident records, occupational injury reports, vehicle accident reports, and public injury reports. 

This report is to be completed on all injuries occurring on the job that required treatment by a doctor. The immediate supervisor or foreman of the injured employee should investigate the accident thoroughly, then complete this report in detail. The completed report (original and one copy) should be fonwarded to the safety officer not later than the day following the accident. Reports with incomplete information will be returned. 

The laboratory supervisor should see that all serious injuries that require medical attention be reported by calling emergency response. All incidents that result in an injury or property damage are to be reported using an accident report form. 

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