Accidents books

All accidents and cases of work-related ill health are to be recorded in the accident book. The book is kept by/at... 

Figure 1.34 First aid iog-book/accident book with data protection-compiiant removabie sheets...

Every accident must be reported to an employer and minor accidents reported to a supervisor, safety officer or first aider and the details of the accident and treatment given suitably documented. A first aid log-book or accident book such as that shown in Fig. 1.34 containing first aid treatment record sheets could be used to effectively document accidents which occur in the workplace and the treatment given. Failure to do so may influence the payment of compensation at a later date if an injury leads to permanent disability. To comply with the Data Protection Regulations, from 31 December 2003 all first aid treatment log-books or accident report books must contain perforated sheets which can be removed after completion and filed away for personal security. 

Every accident must be reported to an employer and the details of the accident and treatment given are suitably documented. A first aid Log book or accident book such as that shown in Fig. 1.14 containing first aid treatment... 

Under the social security legislation all companies with 10 or more employees are required to keep an accident book in which the occurrence of all accidents should be recorded and which must be retained for 3 years after the date of the last entry. Because the original accident book contained personal data about individuals it has been replaced by a new version that is data protection compliant. This new version only must be in use by 1 January 2004. 

All employers with 10 or more employees must, by 1 January 2004, have available a copy of the new accident book, form BI 510, in which an employee can record the fact of his/her injury. Copies of BI 520 are obtainable from HSE Books. 

An employer, who normally employs 10 or more employees on or about the same premises must maintain an Accident Book in which can be recorded, if the injured employee wishes it, the appropriate particulars of any accident causing personal injury to him. The Accident Book must be kept, when filled, for at least three years after the date of the last entry in the book. It must also be available for examination on demand by an accredited officer of the Department of Social Security. 

DSS, Accident Book, Form BI510A, HMSO, London (1972)... 

All accidents and incidents must be reported immediately to the site manager and entered in the accident book. 

Under the Social Security (Claims and Payments) Regulations 1979, regulation 25, employers must keep a record of accidents at premises where more than ten people are employed. Anyone injured at work is required to inform the employer and record information on the accident in an accident book, including a statement on how the accidertt happened. 

The employer is required to investigate the cause and enter this in the accident book if they discover anything that differs from the entry made by the employee. The purpose of this record is to ensure that irtformation is available if a claim is made for compensation. 

The HSE produced a modified Accident Book Bl 510 in May 2003 with notes on these Regulations and the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), (see Figure 18.4) and which now complies with the Data Protection Act 1998. The Stationery Office also produces a similar accident book. 

All the information, whether in accident books or report forms, will need to be analysed so that useful management data can be prepared. Many organizations look at analysis each month and annually. However, where there are very few incidents, quarterly may be sufficient. The health and safety information should be used alongside other business measures and should receive equal status. 

Serious incidents as defined have to be recorded and reported to the relevant authority. However, there is also a requirement to record details of less serious incidents, for example minor injuries, although these do not have to be reported to an authority. This requirement is imposed by the Social Security (Claims and Pa5unents) Regulations 1979 but it does not apply to all employers. However, where it does apply, these less serious incidents can be recorded either in an Accident Book (BI 510) or on an organisation s own form or forms. In either case, the minimum information which must be recorded is ... 

Details of all first aid treatments should be recorded. The record may be made in the statutory accident book (B1150) or in a record system developed by the employer. The local emeigency services should be notified of all sites where hazardous substances are used. 

The SSCPR require that employers keep a record of injuries at premises where more than 10 people work. Under regulation 25, persons who are injured are required to inform their employer and record the details, including how the event occurred, in an accident book (see Fig. 12.6). 

The employer is, in turn, obliged to investigate the cause of the event in so far as it establishes the most basic information which should then be recorded in the accident book. The purpose of recording the details in the accident book is to enable the Department for Social Security to have access to basic information in the event of a claim being made as a result of the injury. 

In order to aid employers to satisfy the requirements of the SSCP and the Data Protection Act 1998, the HSE has published an accident book Bl 510. As with guidance from the HSE, employers are not obliged to use this particular book however, they are obliged to record the information requested on the form. 

To meet the Data Protection Act requirements the personal details that are recorded within the accident book or part of a company s reporting and recording system must be kept securely and only be accessed by authorised persons. 

Many organisations therefore provide additional forms for completion, or have decided to dispense with the basic accident book and record in a different manner. 

Figure 12.6 Front cover and form from the accident book Bl 510...

Figure 12.6 Cover and form from Accident Book (The Stationery Office, 2003), iSBN 011703164X. Crown...

When an accident occurs, there are certain things that must be done. All accidents need to be reported and recorded in the accident book and the injured person must report to a trained first aider in order to receive treatment. Serious accidents must be reported under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). Under RIDDOR your employer must report to the HSE any accident that results in ... 

The accident book is completed by the person who had the accident or, if this is not possible, someone who is representing the injured person. 

The accident book will ask for some basic details about the accident,... 

Under the social security legislation, the employer is required to have and keep available a copy of Form BI 510, the accident book , for accidents to be noted in if the employee requests it. This book is sometimes used as a convenient means for recording all injuries. 

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