Audit team, participation

For consistency at least one auditor of the initial audit team should participate in all visits of a three-year cycle. By using the word should, the requirement is rendered non-mandatory and hence acknowledges that people may leave CBs. 

The team s expertise should be compatible with the kind of audit to be conducted. Audits of certain programs may require the selection of specialists in electrical equipment, pressure vessels, maintenance, motor fleet activities, and other fields. Line managers of other units are excellent members of audit teams. They bring a different background to spot weaknesses. In addition, participation is a learning experience for the manager and increases the involvement of those responsible for results. It may also be helpful to have a previous auditor of the unit as one member of the audit team. 

Audits can be performed by outside service providers, or by in-house teams made up of people with the appropriate expertise. For example, a TSCA audit team conducting an audit in a manufacturing facility may have a production manager from a facility other than the one being audited, a TSCA Coordinator, and an export specialist. If a lawyer participates in an audit, he or she may be faced with the same issues presented by answering hotline calls, and may need to caution individuals that the company lawyer does not represent individuals. 

The audit team was composed of four members two of them, including the audit team leader, were the NPP Dukovany I C reforbishment project staff members, the other two were I C consultants of the Scientech, Inc. company. A nuclear safety inspector of the SUJB and two staff members of the prime contractor, i.e. SKODA JS, participated in the audit as observers. 

Formal audits should be conducted by an individual trained in safety and health or completed by a certified safety professional (CSP). If an organization has a limited number of sites, one individual should be the designated auditor. The program elements can be evaluated much easier by someone using identical measures for all sites. Where possible, additional audit team members should be used. Also, employees should participate where possible in the audit process. 

In the last chapter we discussed the importance of well-defined roles. This holds true for the inspection team. For many larger sites a union contract may exist that may specify who participates in the inspec-tion/audit process. At smaller sites, this may be open-ended. We believe that the personnel make-up of an inspection team should depend on the size, complexity, number of employees, and on-site hazards at the site in question. Again, preplanning coupled with a common-sense approach should be the driver. 

The team should consist of members such as the PM, SS, safety department, training, maintenance, research, and however many others make sense for your site. If your site includes a building with a lot of activity, a representative who works in that building might be asked to participate in an inspection/audit. The team that audits might contain a variety of temporary participants. 

For example, if subcontractors are being utilized for the performance of a certain phase of work and will be on site only temporarily, a representative from the subcontractors might be asked to temporarily participate on the team. Even if each subcontractor does not have representation on the team, they should all be given results from the last audit and a contact person to notify if they observe anything that the team might find noteworthy. 

One way you can help minimize such bias is to involve more facility personnel in a PSM survey than would likely participate in a PSM audit. Broad distribution of a questionnaire among facility staff does not appreciably add to the level of effort required of the PSM team, and may help provide a more balanced perspective. 

Once a formal safety system is in place, managers are clear on their safety role and responsibilities. They are participants in safety that is facilitated by them being a member of the safety leadership team committee or other safety committee on their level. Their job descriptions also contain their safety dnties, actions, and functions. Often performance ratings are linked to key performance areas that are proactive safety activities, such as scoring 90% or more on monthly honsekeeping inspections, achieving an internal safety audit score of 85%, etc. 

After agreement on the contents of the inspection, a little break to drink coffee, tea, or soft drinks can be used to give the participants who do not belong to the core team of the audit room, the opportunity to leave the room. 

The facility leadership team may designate persons knowledgeable about the area or process to participate in the PSSR audit based upon their current job assignment or past experience. 

Director Demonstrate leadership, show visible support Participate in incident investigation process Site safety visit provide a visible presence in work area with a safety emphasis Participate in weekly safety meetings Review safety performance reports Hold team members accountable for safety requirements Conduct a safety observation Participate in audits/ inspections Lead safety toolbox meetings Participate in reward/ recognition event... 

The 36th Session of the ICAO Assembly was informed that there are some 150 certified auditors on the USAP roster, from 59 States in all ICAO regions. The participation of certified national experts in the audits under the guidance of an ICAO team leader has permitted the programme to he implemented in a cost-effective manner while allowing for a valuable interchange of expertise. 

The team leader is usually an established highly trained expert in performing Road Safety Audits. Others on the team may not be specifically trained or experienced auditors but are experts in their own respective disciplines. In many cases, the various individuals participating in the Road Safety Audit have not worked with each other before. When the team is assembled with a start-up meeting, the effort is usually preceded by several hours of onsite training or orientation by the team leader defining the process that will... 

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