Procedures for contract review

The standard requires firstly that the supplier establishes and maintains documented procedures for contract review. 

Contract review is but one of the tasks in the contract acquisition process. These are marketing, prospect acquisition, tendering, contract negotiation, contract award, and then contract review. However, in a sales situation, you may simply have a catalog of products and services and a sales office taking orders over the telephone or over the counter. The contract review element of this operation takes a few seconds while you determine if you can supply the item requested. In an organization that produces products to specific customer requirements you may in fact carry out all the tasks in the contract acquisition process. Rather than isolate the contract review task and produce a procedure for this, your business may benefit more from a procedure or series of procedures that covers the contract acquisition process as a whole. 

Your contract acquisition procedures need to define as appropriate  

How potential customers are persuaded to place orders or invitations to tender How invitations to tender and customer orders are dealt with How proposals and quotations are generated, reviewed, and approved How contracts are negotiated 

How contracts are accepted, promulgated, and communicated to those concerned How changes to contract are initiated 

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Company name) has established and maintained procedures for contract review and for the coordination of these activities. 

The company has established and maintained a procedure for contract review and for the coordination of these activities. The company ensures that the following customer requirements are determined and fulfilled with the aim of enhancing customer satisfaction. A designated and authorized staff is responsible for reviewing each contract to ensure ... 

The policies and procedures for the review of requests, tenders and contracts shall ensure that the requirements, including the methods to be used, are adequately defined, documented and understood the laboratory has the capability and resources to meet these requirements an appropriate test and/or calibration method is selected that is capable of meeting the clients requirements. 

The standard requires that the supplier establishes documented procedures for coordinating contract review activities. 

Prepare a procedure for conducting formal contract reviews. 

Customer engineering standards and specifications are external documents. Therefore your procedure for controlling external documents should also cover these documents. Where ISO/TS 16949 differs from ISO 9001 on this topic is that ISO 9001 does not require external documents to be reviewed or implemented. However, any external document received or procured for the organization should be reviewed for its applicability before it is brought under control, otherwise resources could be wasted on controlling documents that have no practical use in the organization. This requirement could be placed under Contract rev/ew since any documents issued by customers form part of the contract and should go through contract review before acceptance and implementation. 

The need for the use of safety procedures by contract personnel will require additonal training and higher priorities in procedural reviews. 

Review procedures for project management within the contract facility... 

An efficient two-step procedure for the introduction of an acetic acid substituent into the 4-posltion of 2-methyl-l(2H)-isoquinollnone Involves reaction with ethyl diazoacetate in the presence of a copper catalyst to give a mixture of exo and endo adducts, which are then isomerlzed t g4-carboethoxymethyl-N-methyl-2(lH)-isoqulnollnog0 with ethanolic HCl. Uracil 5-acetlc acids could be prepared analogously. The cyclopropane adduct from 2-methyl-l(2H)-lsoquinolinone and dichlorocarbene can be ring-contracted to an isolndole, or ring-expanded to a benzazeplnone P The reaction of carbenes with other heterocyclic enamides has been reviewed. 

SchoUiers, J., Blosseville, J. M., Netto, M., Mtunmar, S., Chen, J., Heinig, K., et aL (2007). Review of veilidation procedures for preventive and active safety functions. PReVENT— Preventive tind Active Safety Applications Integrated Project—Contract number FP6-507075—SP Deliverable D16.1. 

Orientation of drivers should be a local process that introduces the novice school bus driver to the spedlic vehicles, policies, emergency procedures, and route or collision reporting procedures of the local school district or provider agency. A school district still has responsibility for driver actions and errors when contracting with a private agency to perform the school transportation services. It is incumbent on the school district administer to review policies and procedures for this orientation process for the local school entity. 

In order to confirm the contractor has in fact carried out the work to a satisfactory standard and met the safety conditions, the client will need a formal procedure for reviewing the performance of the contractor against the contract specification and conditions. 

Ensuring that the policy is relevant to the expectations and needs of the organization s customers is a little more difficult. Companies need to predict what their customer expectations and needs are (now a requirement in clause 4.1.4 under Business plans). They may be beyond what they specify in contracts although they may in fact be identical to such specifications. For companies to create satisfied customers they not only need to meet requirements specified by the customer but meet national and international legislation and have consideration for the needs and expectations of society. As explained in Part 1 Chapter 1 on Quality characteristics, customers are not only the buyers but comprise several other interested parties. You need to provide a means of determining what the customer expectations and needs are and then subject the written quality policy to a review against those expectations and needs to determine if there is any conflict. As part of your business planning procedure you should indicate how you determine your customer s current and future needs and expectations. 

In planning for a contract or new product or service, the existing quality system needs to be reviewed against the customer or market requirements. One can then identify whether the system provides an adequate degree of control. Search for unusual requirements and risks to establish whether any adjustment to procedures is necessary. This... 

Guidelines for acceptability of NADA and non-NADA methods are the same. For the determinative procedure, the criteria described in Method Criteria for accuracy and precision are used to evaluate data generated at participating laboratories. There are no criteria for accuracy in the analysis of the incurred residue samples however, the overall data set is reviewed to see if there is general agreement between results obtained by contract laboratories and relative to the levels reported in the sponsor s laboratory. 

Two of the methods proposed appear at first sight to be non-arbitrary. In fact, absolute accuracy has been claimed for one of these (25), a refined two-dimensional variational procedure in which all frequencies but one are used as constraints, while this last one is used as a criterion. In fact, it is not possible to fix two unknowns from one parameter, and the method seems to this reviewer an unusually ingenious and elaborate exercise in self-deception, in which the range of possible solutions of the independent parameter method appears to contract to a point. 

The product requirements are reviewed before the contract or tender is accepted. Product requirements are defined and communicated to the personnel responsible for the quality production. The unresolved and ambiguous issues are resolved and documented. The changes made in the product specifications are approved before execution of the order. Provisions are made for removing absolute drawings, procedures, work instructions, and specifications from all work areas to ensure that they are correctly authorized versions. Provisions are made for emergency changes necessary to prevent the production of nonconforming material. 

Among the procedures which have been developed for /J-lactam syntheses (as reviewed [58] [59]) are the cyclization of /3-haIopropionamides [60] from azetidine-2-carboxylic acids and esters [61] the addition of ketenes to Schiff bases [62] ring-contraction procedures [63] [64] [65] [3+1] cyclizations of a-phenylthioacetamide [66] the cyclization of aminoacids [67], and styrene and N-chlorosulphonyl isocyanate [68]. 

Verifying the identity of cell lines chosen for use should also become a routine task in cell culture laboratories. The number of documented cases of misidentification and cross-contamination of cell lines is growing (Chatterjee 2007). The National Institutes of Health (NIH) issued a notice on November 28, 2007 (NOT-OD-08-017) recognizing the importance of this issue and suggesting that peer reviewers of grant applications and manuscripts submitted for publication should assure that scientists employ available authentication procedures. As the pressure to authenticate cell lines continues, we can expect core facilities and contract research organizations to expand their offerings of such services. 

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