Organisation and routines

The SHE department should be responsible for checking the quality of the input to the database and for the generation of periodic reports. Other concerns regarding organisation and routines that need to be addressed include  

Similar routines have to be developed for the reporting of unsafe conditions, workplace inspections, risk analyses, SHE audits, etc. Responsibilities and routines have to be documented in procedures and work instructions. 

---

Level 3 Identification of how risk factors have occurred in production through a review of the organisation and routines for design, construction and start-up of new production systems. Remedial actions at this level include improved organisation and routines for project work. Example (continued) A review of the design activities shows that the requirements for holders for guard-rail poles have not been adequately specified in the design of the roof. 

Level 4 Identification of how risk factors have occurred through a review of supervision and management, including the safety-management system. Finally, remedial actions at this level involve improvements in supervision and safety, and in general-management organisation and routines. 

Ymer s emergency preparedness organisation and routines are documented as a separate part of the SHE management system. This plan describes the action plans for different accident scenarios that have been defined in advance. 

Outsource regularly used in-house services that provide no competitive advantage, for example IT and computing, information library support and routine analytical services, by agreeing an ongoing service contract with a specialist organisation. 

A quality manual has to document those procedures and policies that are carried out in the laboratory that can affect an analysis. In addition details of the organisational relationships, responsibilities and authorities of all of the more senior staff and the internal auditors are described. The manual will probably include descriptions of the resources of the laboratory, examples of records used, calibration and audit schedules, and routines such as the periodic review of the quality system. 

Providing that SOPs are accurate, implementable and adhered to, over time they become embedded within an organisation s culture and risk management is allowed to occur naturally and routinely. Of course creating this material requires a significant investtnent in time and effort to ensure that documentation is correct and complete. From there SOPs need to be distributed, communicated, implemented, monitored and maintained for them to remain effective. 

Leading and lagging process safety indicators should be set for fhe organisation and periodically reviewed to ensure they remain appropriate for the needs of the business. Information on process safety performance should be routinely reviewed at board level and performance in the management of process safety risk is published in annual reports ... 

As agreed between the inspected State Party and the Organisation, the approved equipment listed in Part A of Attachment 5 will, at the discretion of the Organisation and on a routine basis, be used specifically for the Schedule 1 inspection. The equipment wUl be used in ae-cordance with the Convention, the relevant decisions taken by the Conference of the States Parties, and any agreed procedures contained in Attachment 5. 

In action research, scientists participate in the introduction of changes in the SHE information system of a company. They evaluate how these changes affect the behaviour of its organisation and the company s accident rates. Many studies report reductions in accident rates following the introduction of such measures as improved accident investigation and workplace inspection routines and introduction of near-accident reporting (Adams et al., 1981 Menckel, 1990 Komaki et al., 1978). 

Organisation and administrative procedures and routines for accident reporting, investigation, distribution of information, etc. ... 

Any changes from normal routines may contribute to an accident and have to be evaluated. Such changes may over-stress the organisation and make it more accident-prone. The commission may here apply a formal change analysis involving (Johnson, 1980) ... 

Level 2 Identification of risk factors at the workplace, i.e. in the-work organisation and production system. The results are used to improve work organisation and production system. Example (continued) A further analysis of the example above reveals weaknesses in the design of the guard-rails and in the routines for workplace inspections. 

Accident reports may easily be distributed to a large number of people as e-mails. This distribution will add to the general information load within the organisation and may create problems of overload and inexpedient reactions. The problem may occur in large companies and in companies with an efficient reporting of near accidents. It is important to establish routines for the distribution of accident and near-accident reports inside the companies, based on the criticality of the events and the receiver s actual needs. 

Lack of or inadequate SHE management organisation and practices, including inadequate routines for checks on new drivers, accident reporting and disciplining of drivers for violations. 

Machines are not perfect entities. Any aircraft at any given time will have a number of defects on it, waiting to be fixed. For investigators, this is a normal part of organisational life. Organisational activities are designed to accommodate and account for normal error and routine... 

---