Incident reporting record keeping

Contractor selection Record keeping Contractor training Safety meetings Use of equipment Incident reporting Infractions... 

A record-keeping and reporting system which assures that all workers are made aware of injuries and near injuries which occur, the reason these incidents occurred, and what is to be changed to preclude future injuries. 

Federal, state, and local governments require employers, manufacturers and others to maintain certain safety records. They may also require submitting certain reports. For example, employers must keep records of job-related incidents. Automobile drivers must complete a police incident report following a vehicle incident. Building owners must maintain records on maintenance and inspection of elevators. Later sections of this chapter will explore some of these record keeping and reporting requirements. 

Record-keeping tasks continue to expand. Safety professionals may have responsibilities for their employers. Employers must keep records and file reports on incidents. They must also keep records on training, exposures, issue of safety equipment, conditions and tests of certain kinds of equipment, release of hazardous materials, and many other safety, health and environmental matters. Different requirements apply to various types of businesses, operations, activities, and equipment. 

There are special rules for certain kinds of injury or illness or death and hospitalization. For example, should an employee die on the job or should three or more employees become hospitalized, the employer must report the incident to OSHA within 8 hours. Employers must report incidents involving excessive radiation exposure or release to OSHA if NRC mles do not apply. Section 8-3 provides additional details about OSHA record-keeping requirements. 

You can keep your records on computer equipment only if the computer system can produce paper copies of equivalent forms when access to them is required by OSHA, an employee or former employee, or employee representative. Many employers use a workers compensation or insurance form instead of the 301 Incident Report or supplement a workers comp/insurance form by adding any additional information required by OSHA. Also, the records may be emailed, if requested. A record is considered equivalent when it ... 

After an occurrence, the department can classify and accurately report the incident for precise record keeping. The department receives the Incident Report and the Incident Anal5rsis Team Report, then calculates data trends. These results are then distributed to the appropriate internal divisions and other companies. 

Regulations on record keeping and on the reporting of injuries and incidents to the authorities... 

Table 1 -7 Example table of incident action items, record keeping, and reporting...

The employer must report incidents and keep appropriate records. The easiest way to report is to telephone the Incident Contact Centre,... 

For most businesses, a reportable accident, dangerous occurrence or disease is a very rare event. However, if a report is made, the company must keep a record of the occurrence for three years after the date on which the incident happened. The easiest way to do this would probably be to file a photocopy of the completed accident report form F2508, but a record may be kept in any form which is convenient. 

Near-miss incident log — Whenever possible, keep a record of any near misses — occurrences that almost or could have resulted in injuries or illnesses but didn t. Encourage your employees to report near misses and other unsafe areas or procedures before they result in serious accidents. 

Ask open-ended questions What happened What can we do to help you By getting customers to talk, instead of yell, you can break their train of thought and even diffuse their anger. No matter what, report the incident. Especially keep a record of volatile customers so other employees can be better prepared for future encounters. 

The employer must report incidents and keep appropriate records of ... 

I (a) Basic requirement. (1) If your company had ten (10) or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the BLS informs you in writing that you must keep records under 1904.41 or 1904.42. However, as required by 1904.39, all employers covered by the OSH Act must report to OSHA any workplace incident that results in a fatality or the hospitalization of three or more employees. 

What if the fatality, in-patient hospitalization, amputation, or loss of an eye does not occur during or right after the work-related incident You must only report a fatality to OSHA if the fatality occurs within thirty (30) days of the work-related incident. For an in-patient hospitalization, amputation, or loss of an eye, you must only report the event to OSHA if it occurs within twenty-four (24) hours of the work-related incident. However, the fatality, in-patient hospitalization, amputation, or loss of an eye must be recorded on your OSHA injury and illness records, if you are required to keep such records. 

Gather evidence from many sources during an investigation. Get information from witnesses and reports and observation. Get copies of all reports (documents containing normal operating procedures, flow diagrams, etc., maintenance charts, or reports of difficulties or abnormalities). Keep complete and accurate notes. Record pre-incident conditions, the incident sequence, and post-incident conditions. In addition, document the location of employee, witnesses, equipment, energy sources, and hazardous materials. 

RIDDOR requires employers and those in control of a site, to report certain more serious accidents and incidents to the HSE or other enforcing authority and to keep a record. There are no exemptions for small organizations. Whoever is in control of a site must report accidents to the self-employed and members of the public. A full summary of the Regulations is given in Chapter 20. 

You do not have to report every fatality or multiple hospitalization incident resulting from a motor vehicle accident. If the motor vehicle accident occurs on a public street or highway and does not occur in a construction work zone, you do not have to report the incident to OSHA. However, these injuries must be recorded on yom- OSHA injury and illness records, if you are required to keep them. 

OSHA does not require that you call to report a fatality or multiple hospitalization incident if it involves a commercial airplane, train, subway, or bus accident. Fatahties or multiple hospitalization incidents that occur on a commercial or public transportation system must be recorded on yorxr OSHA injury and Ulness records, if you are required to keep them. 

A written incident analysis team report must be completed as a means of organizing findings and recording conclusions for future reference and follow-up. Keep the report factual and positive. 

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