Purchasing systems

As far as possible, systems existing in a production mode prior to the effective date of the GALP standards, as well as purchased systems, should be docmnented in the same way as systems developed in accordance with the EPA System Design and Development Guidance and Section 7.9.2 of the GALPs. Documentation relevant to certain phases of the system fife cycle, such as validation, change control, acceptance testing, and maintenance, should be similar for all systems. 

The purchasing system is designed to ensure that purchased material conforms to specihed requirements. 

When purchasing system software, standard instruments, microcontrollers, smart instruments, and standard software packages, it is the practice of organizations to initially rely on the history of the supplier and the industry operating experience as assurance of the supplier capability of program performance suitability. 

Validation of Newly Purchased Systems without Evidence of Validation FROM THE Vendor... 

A Procurement/Purchasing System that manages the sonrcing of items from approved snppliers. This is a fnnction that has traditionally generated considerable quantities of paperwork in order to commnnicate information from one fnnction to another in order so as to facilitate action, to indicate reqnirements to snppliers, and to obtain the necessary goods required by the supply chain on time and to specihcation. 

When a site moves to an ERP system, there are issues to be resolved regarding the boundaries of data ownership. Previously, systems came under the direct control of the department which required the system (e.g., purchasing controlled the purchasing system, warehousing controlled the warehousing system). Issues such as data management were handled within the department, and the control hierarchy was clear. 

Step2. Every morning, the International Trade Specialist (ITS) does a download from Purchasing System and the Incoming Sample Tracking System to the Import Management System (IMS). (Every company will have different automated or manual systems from which to pull notifications of imported products or chemicals. All these systems ideally should feed into one central system to control the import function). 

In the one-stop vendor type of purchasing, the safety and loss prevention professionals can establish close working relationships with one or a small number of vendors to provide virtually all their services. The vendors become familiar with the safety and loss prevention professionals operations, employees, management, purchasing system, and other aspects, and this ensures smooth acquisition of needed items. The negative aspect of this approach is that on a single-item purchase, the price may be higher than if bid competitively. 

Planning and leadership Training and communications Job and operation analysis and control Change management Purchasing systems Work rules and operating permits Inspections... 

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