Document Management Systems BASIS

The basis for your program plan should be your team s assessment of the current PSM status (Figure 4-11), which will have yielded a list of deficiencies compared with the required PSM elements. These gaps must now be translated into statements of required tasks, which in turn suggest work products for inclusion in your implementation plan. For example, your assessment shows that the process knowledge and documentation management system needs improvement. To address this gap you need to plan a series of tasks. 

An inventory management system should be established - meaning set up on a permanent basis to meet defined inventory policies and objectives approved by executive management. It should be documented - meaning that there should be a description of the system, how it works, the assignment of responsibilities, the codification of best practice, procedures, and instructions. The system should be planned, organized, and controlled in order that it achieves its purpose. A person should therefore be appointed with responsibility for the inventory management system and the responsibilities of those who work the system should be defined and documented. Records should be created and maintained that show how order quantities have been calculated in order that the calculations can be verified and repeated if necessary with new data. The records should also provide adequate data for continual improvement initiatives to be effective. 

The design basis, especially safety features that are built into the installation, must be documented. Management of change programs must preserve and keep the base record current and protect against degradation or elimination of safety features, including such measures as maximum intended inventories and passive protection systems. 

Objective evidence to answer these questions is sought in both management system documentation and on-site interviews conducted with executives and employees. Evidence is documented and evaluated. On the basis of this evidence and these evaluations, an overall evaluation is then arrived at, which results in certificate issue and demonstrates existing opportunities for improvement. 

ISO 9000 in an international standard for quality management systems. The standards are not specific for any particular industry, but have been adopted and are used at least by some pharmaceutical companies. ISO exists as a series of standards that covers design and development, production, installation and servicing, and inspection. ISO requires that material identification and traceability be maintained, that suppliers are evaluated on a regular basis, and that training programs are established and documented. 

There are at least two industry consensus standards for injury and illness prevention programs. The American National Standards Institute (ANSI) and American Industrial Hygiene Association (AIHA) have published a voluntary consensus standard, ANSI/AIHA ZIO—2005 Occupational Safety and Health Management Systems (ANSI/AIHA 2005). The Occupational Health and Safety Assessment Series (OHSAS) Project Group, a consortium of selected Registrars, national standards bodies, professional associations and research institutes, has produced a similar document, OHSAS 18001—2007 Occupational Health and Safety Management Systems (OHSAS Project Group 2007). These consensus-based standards have been widely accepted in the world of commerce and adopted by many businesses on a voluntary basis. 

The required qualifications, training, and experience of the assessors are described in the respective documents. With the exception of Ships, an assessor of an ISO 9000/14000 certifying body carries out the SQAS assessment. In the case of Port Agencies or Forwarders, however, self-assessment of the subsidiary may be considered, provided the subsidiary operates under the same safety and quality management system as the head office. In the case of Ships, the chemical company carries out the SQAS assessment on a spot basis. 

Other support documentation generated during the CD-2 preparation phase include finalizing the PEP, updating safety and security documentation, completion of the NEPA and environmental documentation, development of a Construction Safety and Health plan, establishment of the Authorization Basis and Safety Management Systems for the project, validation of the baseline through an independent external review, and approval of design reviews and readiness assessments. 

A customer satisfaction inquiry has been performed in cooperation with the Port of Kemi. Customer feedback is also gathered and possible reclamations are always processed. The daily operation of Kemi Shipping is measured using ten different indicators that have been documented in the management system and are monitored on an annual basis finked to the management s review. The indicators include HSEQ-related indicators such as work-related sick leave days, waste control, hazardous incidents and accident frequency. 

It was acknowledged in the Seminar that a milestone on the path to international consensus on radioactive waste management was reached with the publication of the RADWASS Safety Fundamentals and the Safety Standard S-1 on the national radioactive waste management system. The nine principles established in the Fundamentals document provide a sound basis for safe radioactive waste management. The principles developed and the recognition of the need for an international waste safety convoition provide the kind of vision needed in order to meet the responsibility to manage radioactive waste safely now and in the future. 

Another problem which can arise is when a quality management system (QMS) proposed is too complicated for the activity or situation in question, with the texts of documentation couched in pompous terms, which practical men on construction sites have difficulty in taking seriously. To quote the reaction of one such person faced with this situation, QA is an expensive waste of time, generating unnecessary paperwork and stopping people getting on with the real work. This state of affairs can be alleviated by top management exercising special care to recruit to posts of responsibility in the quality domain competent individuals familiar with the industry. Too often these positions are considered as token posts to be filled on a stop-gap basis. 

Civilian Radioactive Waste Management System, Management, and Operating Contractor. 1998. Total system performance assessment-viability assessment (TSPA-VA) analyses technical basis document. BOOOOOOOO-01717-4301 RliV 01. Civilian Radioactive Waste Management System, Management and Operating Contractor, l.as Vegas. 

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