Subcontractor evaluation

You need to develop documented procedures that define your subcontractor evaluation and selection process and in certain cases this may result in several closely-related procedures for use when certain conditions apply. Do not try to force every purchase through the same selection process. Having purchasing policies that require three quotations for every purchase regardless of past performance of the current subcontractor is placing price before quality. Provide flexibility so that the policies and procedures complexity match the risks anticipated. Going out to tender for a few standard nuts and bolts would seem unwise. Likewise, placing an order for lm of equipment based solely on the results of a third party ISO 9000 certification would also seem unwise. 

During this stage of procurement a series of meetings may be held depending on the nature of the purchase. A pre-bid meeting may be held on the customer s premises to enable the customer to clarify the requirements with the bidders. A mid-bid meeting or pre-award assessment may be held on the subcontractor s premises at which the customer s Subcontractor Evaluation Team carries out a capability assessment on site. This assessment may cover ... 

The objectives are to enable company wide hazard processing, to pass on and discuss information, to identify risks at development projects as early as possible and to have an information board for results of monitoring activities and subcontractor evaluations. 

At Site I, personnel and equipment decontamination procedures were not monitored for their effectiveness in accordance with HAZ-WOPER requirements. The Site I subcontractor did not have provisions for particulate sampling, evaluating exposure to pesticides and herbicides, or evaluating the effectiveness of site zone boundaries and personnel decontamination procedures. Additionally, monitoring had not been conducted to verify that decontamination was not necessary for employees who leave the exclusion zone and enter a clean zone without undergoing decontamination. 

Establish the criteria for training the contractor/subcontractor. Review the completed contractor/subcontractor prequalification forms and provide an evaluation of the contractor/subcontractor s ability to meet the host organization s health and safety policies and procedures. Contractors/subcontractors must demonstrate their ability to meet established criteria, to the satisfaction of the health and safety professional, in order to be considered for prequalification. 

The regional quality assurance representatives will review for approval the completed contractor/subcontractor prequalification forms and provide an evaluation of the contractor/subcontractor s ability to meet quality assurance standards. 

The performance by the contractor/subcontractor should be noted on an evaluation form and a copy sent to regional purchasing for inclusion in the prequalification file. 

The evaluation may need to be carried out by a review team, by subcontractors, or by the original proposer however, regardless of who carries out the evaluation, the results should be presented to the change control board for a decision. During development there are two decisions the board will need to make ... 

Notwithstanding the guidance given below under Evaluation and selection of subcontractors, this requirement does not relieve you of the responsibility for ensuring the quality of subcontracted parts, materials, and services. Therefore, it would be unwise to place orders on a customer-specified subcontractor without first going through your evaluation and selection process. You can obviously take some short cuts but don t make assumptions. The customer will not be sympathetic when you are late on delivery or your price escalates. If you find a subcontractor that can meet all your product/service requirements at a lower price you can submit details to your customer for approval. 

The standard requires the supplier to evaluate and select subcontractors on the basis of their ability to meet subcontract requirements, including the quality system and any specific quality assurance requirements. 

The evaluation may qualify two or three subcontractors for a specific purchase. The tendering process will yield only one winner but the other subcontractors are equally suitable and should not be disqualified, as they may be needed if the chosen subcontractor fails to deliver. 

On the due date when the tenders should have been received, record those that have been submitted and discard any submitted after the deadline. Conduct an evaluation to determine the winner - the subcontractor that can meet all your requirements (including confidence) for the lowest price. The evaluation phase should involve all your staff that were involved with the specification of requirements. You need to develop scoring criteria so that the result is based on objective evidence of compliance. 

Prepare procedures for evaluating tenders and selecting subcontractors. 

If the subcontractor supplies statistical data from the manufacturing process that indicates that quality is being controlled, then an analysis of this data based on assurances you have obtained through site evaluation can provide sufficient confidence in part quality to permit release into the organization. 

Is there a procedure for periodically evaluating subcontractors for adherence to company requirements for traceability, suitability of method, and documentation practices ... 

Efforts should be made to establish strategic alliances and to ensure joint development and the continuous improvement of products, processes, and systems. The company should ensure thorough review and evaluation of the performance of subcontractors in order to meet customer requirements. 

The project at Plant Sweatt was organized with Southern Company Services as EPRI s prime contractor responsible for project management, project direction and subcontractor performance. Subcontracted to Southern Company Services were Babcock Wilcox (B W) and KVB. B W provided technical consultation and boiler performance evaluations, KVB provided combustion gas emission characterizations and supplementary technical consultation. 

The field supervision has established an accurate progress measurement system independent from the subcontractors. If this is not available, subcontractors progress reports can be used. In this case, it must be remembered that most subcontractors will over-evaluate progress by 5-10%. 

Subcontracting The CRO may not subcontract services without the sponsor s permission. The sponsor has the right to evaluate and approve the subcontractor. 

Jake is a geologist working on a current site evaluation and report for a project that his company has been hired as a subcontractor to conduct. The scope of the project involves transforming a solid waste dump into a park through habitat creation and land redevelopment. This project has been deemed essential to the vitality of Jake s company if they are to stay in business and continue to subcontract to the much wealthier firm on other future projects. 

A consultant is not allowed to subcontract part or all of an evaluation to any second person without written permission from the drug regulatory authority. If the drug regulatory authority agrees to such an arrangement, the consultant must ensure that the subcontractor is fully aware of the provisions on conflict of interest, confidentiality and impartiality set out in these notes. 

The complex new task Determine Mixing Quality in the delegated process is refined by the manager on the subcontractor side by a private subnet to break it down into smaller working units and assign separate resources to each of the tasks. This refining task net comprises the tasks Prepare Simulation, Generate Mesh, Perform 3D-Simulation and Evaluate as shown in Fig. 3.86. The subnet is not part of the contract between contractor and subcontractor and can therefore be hidden from the contractor by means of private tasks. 

Three high potential conceptual designs were selected for further development. The selection process included design evaluations by the subcontractors. 

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