Contractors/Subcontractors

Subcontractors are responsible for the health and safety of their employees and for complying with the requirements established in the HASP and the guidelines established in Safety Rules for Contractors. Subcontractors will report to the SM. 

Choosing a Contractor Subcontractor 215 Prequalification is required for any contractor/subcontractor who ... 

If any particular vendor, contractor/subcontractor or event falls outside of the preceding descriptions, then a judgment must be made by the purchasing manager as to contractor/subcontractor status. 

Act as the interface between contractors/subcontractors and the using organizations or individuals... 

Provide potential contractors/subcontractors with documentation requirements and contractor/subcontractor prequalification forms... 

Send completed contractor/subcontractor prequalification forms for approval to designated location health and safety professional and QA/QC officers... 

Reconcile differences, if required, and establish the contractors/ subcontractors on the qualified list or notify them if not approved... 

Maintain qualified contractors/subcontractors letters, attachments, and associated documentation, update the files as appropriate, and prequalify contractors/subcontractors on a yearly basis... 

Establish the criteria for training the contractor/subcontractor. Review the completed contractor/subcontractor prequalification forms and provide an evaluation of the contractor/subcontractor s ability to meet the host organization s health and safety policies and procedures. Contractors/subcontractors must demonstrate their ability to meet established criteria, to the satisfaction of the health and safety professional, in order to be considered for prequalification. 

Ensure that the contractor/subcontractor can implement a comprehensive health and safety program in compliance with applicable regulations, including accident prevention programs, medical surveillance, training, work practice controls, use of personal protective equipment, and so on. 

Audit the contractor/subcontractor prequalification form and program for compliance with this procedure and provide medical surveillance and training policies. 

The regional quality assurance representatives will review for approval the completed contractor/subcontractor prequalification forms and provide an evaluation of the contractor/subcontractor s ability to meet quality assurance standards. 

In the event of an emergency situation, and a contractor/subcontractor is required in an exchision/contaminated zone, an insurance certificate naming the host organization as the holder and meeting the... 

Purchasing will execute all work agreements. Purchasing will also obtain the financial background or credit reports of unknown contrac-tors/subcontractors and perform reviews of contractors/subcontractors from time to time. 

A copy of the general safety rules accompanied by a receipt form shall be included with the prequalification letter to a prospective contrac-tor/subcontractor. This document sets forth in broad terms the safety requirements with which a contractor/subcontractor is expected to conform while working under contract for the host organization. 

A file in the name of each qualified contractor/subcontractor shall be maintained in the purchasing office awarding the qualification, with copies as appropriate at satellite or field buying offices. The file shall contain ... 

Wlien a contractor/subcontractor is hired to perform work in a potentially hazardous area on one of your facilities or that of a client, the project manager shall provide the contractor/subcontractor a copy of the contractor site safety rules checklist for completion. The form and any other rules specific to that site must be signed, dated, and returned prior to any work being performed at a particular site. An executed copy will be made a part of the project file. 

Contracts with the federal government require compliance with Executive Order Nos. 11625 and 12138 to utilize small and small disadvantaged businesses. The contractor/subcontractor must complete a copy of the representations and certifications providing self-certification of business classification under existing federal definitions. The representations and certifications also provide tax identification information required by the Internal Revenue Service. The original of the representation and certification form should be sent to regional purchasing and a copy included in the project file. 

Contractors/subcontractors shall prepare and submit reports of the work as required. This may include daily technical reports, invoices, or other documents. 

All lower tier subcontractors engaged by a contractor/subcontractor providing services to the host organization will be qualified in accordance with this procedure, the same as the contractor/subcontractor, with particular emphasis on the prequalification form, insurance requirements, and safety rules. A qualified contractor/subcontractor file shall be maintained by purchasing for each lower tier subcontractor employed by a contractor/subcontractor. 

The receipt for company general safety rules signed by the contractor/subcontractor and any lower tier subcontractors... 

Copies of completion certificates which must be received from the contractor/subcontractor prior to final payment... 

All other correspondence, inspection reports, approved contractor/ subcontractor invoices, and supporting documentation... 

The performance by the contractor/subcontractor should be noted on an evaluation form and a copy sent to regional purchasing for inclusion in the prequalification file. 

This report was prepared as an account of work sponsored by the United States Government. Neither the United States nor the United States Department of Energy, nor any of their employees, nor any of their contractors, subcontractors, or their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness or usefulness of any information, apparatus, product or process disclosed, or represents that its use would not infringe privately-owned rights. ... 

Make independent spot checks of the cost information supplied by contractors, subcontractors, and other team members. 

Process Safety Incident Severity Rate (Total severity score for all PS incidents x 200,000/total employee, contractor subcontractor work hours) X ... 

Reportable Injuries per 200,000 contractor/subcontractor hours worked X ... 

A typical distribution facility can cost over 10 million dollars, take six months to plan, nine months to build, three months for fit-up, and two months to bring on line. It can include the participation of consultants, architects, engineers, realtors, bankers, lawyers, economic developers, state, local, and federal officials, general contractors, subcontractors, and suppliers. During design, construction and start-up, many employees are called on to assume additional responsibilities related to the new facility while continuing to perform their normal jobs. Day-to-day operations must continue, and customer service must not suffer. 

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