Conduct Periodic Management Reviews

Identify weaknesses and performance deficiencies Hold responsible parties accountable Conduct periodic management review of the system Cultivate a positive safety culture Commit to managing the safety culture Communicate to reinforce objectives... 

A typical period for conducting a management review is once a year. It is absolutely necessary to have feed back from this review of the laboratory s work in order to profit from it. 

A typical period for conducting a management review is once every 12 months. 

A management review will usually be conducted periodically, with one or more validation reports used as feedback on the overall validation program. Although shown as the last phase of management cycle, reviews can and should take place throughout validation. The review endeavors to draw out lessons from the validation conducted to date, to consider the impact of any regulation developments, and to report any recommendations. The overall aim is the continuous improvement of the company s validation capability. 

Every level of management—from the process supervisor to the facility manager to the board of directors—should conduct periodic reviews of those areas of the process safety system, including the metrics, within their spheres of responsibility. Because the objective of a management review is to spot current or incipient deficiencies in the system, such reviews should be broadly focused and ask question such as ... 

Conduct periodic review of procedure management system and procedures... 

Because safety depends on all personnel involved in a particular operation, the individual must not be neglected in planning a safety program. An effective procedure utilizes one or more safety groups or committees to study new problem areas, review existent procedures, and conduct periodic surveys of all laboratories. Such groups should report directly to the head of the safety department or to the research director. The most successful groups have the full cooperation of top management this cooperation emphasizes the importance of safety. 

Part of the quality management system should be to conduct periodic reviews and internal assessments on critical processes that directly affect quahty expectations of projects, equiixnent, parts, or services. 

Contractors should conduct periodic safety meetings for their employees and subcontractors. These meetings generally review health and safety issues but environmental issues such as waste management or spill prevention can also be addressed. Informal tailgate meetings can be held daily, and... 

It is common practice for a senior member of staff in the laboratory, often known as the quality manager, to have the resi onsibility of ensuring that the quality system is kept up-to-date. He or she will also ensure that periodic and systematic reviews of the system are conducted, and that an audit schedule, a timetable of when audits are to be performed, is prepared. An audit may highlight instances when practice deviates from the documented procedure. The quality manager must ensure that these digressions, known as non-compliances or non-conformities, are rectified within a timescale agreed with the auditor. 

The critical part of documentation is the preparation of the SOP. SOP is a set of guidelines written to define the activity of a specific operation. In addition to preformulation, other operations, including quality control procedure, materials handling, manufacturing process, equipment calibration and maintenance, cleaning, stability storage, and evaluation, should be prepared before their occurrence. The SOP must be reviewed and issued by the management responsible for the operation. In addition, periodic review and revision of the SOP should be conducted. 

Every piece of equipment or part of a system that needs maintenance, for example, oiling and/or cleaning, testing, replacement of worn parts, or evaluation, should be reviewed. You will need a complete list of all items that are to be maintained. If this list does not exist, your maintenance manager should conduct a survey and develop the list. The survey should be repeated periodically to update the list of maintenance items. Whenever new equipment is installed in the worksite, the list should be revised accordingly [2]. 

Management, at the appropriate level, should periodically review progress towards the accomplishment of goals and objectives. Formal reviews of progress should be conducted and results should be communicated periodically to the personnel of the operating organization. 

---