Bid package

Health and safety issues and worker protection should be integrated into project specifications, bid packages, contracts, and other appro-... 

The level of qualifications for personnel expected should be specified in the bid package or purchase order. The facility should require the service company to provide evidence that the personnel performing inspections, testing, and maintenance meet the qualifications. Safe work procedures should be extended to all service company personnel. 

Engineering contractor selection bid package, bidding, evaluation, and award. 

Preparation of Bid Package Bidders Selection Preparation of Bids ... 

The elaborate bid package and longer bidding period required could offset the cost and schedule advantage. 

A thorough bid package insures a meaningful bid. The bid packages required for lump sum EPC contracts for large facilities are elaborate and voluminous and require a lot of attention to details. They must include every detail that could impact the cost. 

On the other hand, the bid package for a reimbursable contract, no matter how large, could be quite simple but still requires attention to all details. If the scope is not accurate and the instructions precise and clear, the bids will not be comparable and their evaluation would be, at best, cumbersome. 

A bid package must address commercial terms as well as technical details. The preparation of the commercial selection is the responsibility of the Contracts Engineer. The Project Manager assembles all the technical details and is responsible not only for the technical section but for the overall completeness of the package. After all, it is the Project Manager who has to live with the contractor and make it perform. 

Note A bid package for a lump sum contract must also include complete P ID s, equipment and piping arrangement drawings and a complete set of project specifications... 

All answers must be documented in a formal manner with copy to all bidders unless they refer to a particular bidder s proprietary know-how or alternate proposal to execute the project in a uniquely different manner. These unique alternatives could be welcomed, and even encouraged, but should never be considered unless the bidder responds first to the bid package. 

Another important consideration in the commercial evaluation is the bidder s reaction to the Owner s pro forma contract included in the bid package. A strongly negative reaction could be an insurmountable obstacle, especially if it pertains to ingrained management principles. However, this would be an extreme case and in real life reasonable people will negotiate a mutually satisfactory agreement. 

The bid package must provide a clear understanding of the scope of work, execution requirements and commercial conditions that will permit the bidders to... 

The commercial section of the bid package is the responsibility of the Contracts Engineer and must address the contract, invoicing procedures, handling of extras, etc. 

Once the bidders have been qualified and accepted by the plant, the bid packages are given to them and a pre-bid meeting is held with all bidders, preferably about one week later. The pre-bid meeting is co-hosted by the Contracts Engineer and the Project Manager. The objective is to ... 

Problem Inconsistent bids due to different understanding of bid package. 

Prepare the technical bid package, develop bidders qualifications, and contractor evaluation criteria. Lead the technical evaluation effort. 

Extra costs resulting from delays related to plant operation needs not covered in the bid package. 

Site construction of the project requires organizing the constmction bid packages, selecting contractors, and writing subcontracts. These contracts include a specific scope of work for the various construction and installation tasks and the implementation of appropriate procedures for expediting the project. An equipment installation document is then prepared for the construction contractor (9). This document verifies that equipment is properly connected to the defined utilities (air, electrical, water, sanitary drains, product, cleaning systems) and that the contractor has a planned schedule of events. Arrival of the equipment will initiate the startup and testing phase for the equipment. 

Qualification records The contract and purchase order Specs and bid package... 

In some businesses, safety performance data and records help gain a competitive advantage. Investors and business collaborators may consider safety performance as one factor in reaching business decisions with a potential supplier. Some government contracting procedures require bidders to include safety performance data as part of a bid package. A bidding company may not qualify at all if safety performance falls below some standard. Final selection and contract... 

The most important design characteristic is L/G. The plant engineer should have on file the design L/G ratio for each cooling tower in the plant. When bids are solicited for a new coohng tower, the specifications should require that the characteristic curve for the tower proposed be submitted with the bid package. 

Each instrument performance characteristic that is important to the application should be identified in the procurement specification. The specification will become part of the bid package that is sent to the vendors. In the bid package also state that the vendor must provide evidence with the quotation that the proposed instrument can meet those specifications, and on installation of the instrument, the manufacturer s installer must demonstrate that the instrument installed at your location meets those specifications. 

The performance specifications that were included in the bid package are now the criteria for acceptance of the instrument. Any defects in the instrument, installation errors, or overall quality issues with the instrument will be evident if compliance with the specifications cannot be demonstrated on site. It is important that documentation of the initial performance be retained for future reference. 

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