Reports, Forms and Record Keeping

Proper record keeping, maintaining accurate reports, and forms used, help in reviewing past performances in drills, exercises, and events. Records of what was done and when, such as training, exercises, etc. not only serve as a record of what you have done for the sake of preparedness, but help keep you current by reminding you that time for periodic exercises or refresher training is due. 

Training is an essential part of most activities within any organization. This is especially true when it comes to emergency response and action. People should be trained to handle emergency situations within their workplace. Proper training in emergency response will prove a valuable asset to the company as well as to the employees should the need arise. 

Such training may include company team manbers as well as anergency responders outside the company. Training for employees should include power disconnects, 

Developing a Safety and Health Program, Second Edition 

On many sites there is the possibility of several thousand chanicals and other hazardous materials that could affect not only the employees but also the surrounding community. These effects could range from respiratory troubles, skin irritation, eye injury and irritation, contamination of the community, explosions, and fires. This makes it every important to know what is on your site and also what materials are present on neighboring sites. 

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Completing formal reporting and record-keeping procedures. See Fig. 9-2 for an example of a sample inspection report form. 

Section 8 of TSCA authorizes the EPA to require the reporting and record keeping of information involving chemical use and exposure. This includes an update of the chemical inventory undertaken by a mandatory survey form for all manufacturers, processors and importers every four years. Section 8(c) of TSCA involves reports of allegations of significant adverse reactions. Section 8(d) of TSCA requires the collection of unpublished health and safety studies on specified chemicals. Section 8(e) of TSCA requires the reporting of information that a substance presents a substantial risk of injury to health or the environment. 

To comply with the new legislation the sponsor needs to develop a set of standard operation procedures (SOPs) to cover all areas of trial activities. A quality system should be in place to ensure record-keeping and verification of data entry or extraction of data from the case report form (CRF), capture adverse events (AEs), serious adverse events (SAEs) and unexpected serious adverse reactions (SUSARs) and report in an expedited manner data transfer from source data to database and archiving of the source data for audit purpose. GCP and trial specific training should be carried out and recorded in a timely manner. 

Records of the details of reportable accidents must be kept by the employer and this requirement can be met by keeping a copy of the reporting form F2508/2508A although the employer s own records that contain the necessary particulars are acceptable. These records must be retained for at least 3 years. 

T or F—Proper record keeping, maintaining accurate reports and forms used helps in reviewing past performances in drills, exercises, and events. 

OSHA responds to terrorist attacks at the World Trade Center In New York City and the Pentagon outside Washington, DC. More than 1000 OSHA employees from New York and around the country volunteer to help protect workers Involved In the cleanup and recovery efforts at both sites. OSHA Instituted a new record keeping guideline and reporting forms. 

Most facilities keep records on the operating status of the plant, usually in the form of monthly status reports or a chart that displays production level versus days, weeks, or months over the plant life. Changes in plant status are generally noted by date on either of these two data sources, but may also be logged separately. This information is important so that an accurate count of the number of hours spent in each plant state (operating versus nonoperating) and number of demands due to plant state changes can be used for reliability and risk analysis. 

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