Procedure management system designing

Implement a procedure management system —Design or revise system... 

Procedure Management System Design. Development, and Implementation Costs... 

Document management refers to procedures or systems designed to exert an intelligent control over the creation, management, and distribution of documents. Electronic document management systems (EDMS) may include any or all of the following features ... 

Chapter 3 describes the importance of written procedures and how to design a system for guiding procedure development and revisions. This procedure management system works with Management of Change to ensure procedures are selected, developed, and reviewed consistently using a planned framework that allows their easy use and maintenance. 

Table 2-3, List of Procedure Elements, lists the elements related to procedures and procedure control and indicates which guideline(s) and/or regulation(s) identify the element. It is intended to be used as a checklist to help you determine which elements are appUcable or required for your facility. Methods for addressing the elements required to design an effective procedure management system are discussed in Chapter 3.

HOW TO DESIGN AN OPERATING AND MAINTENANCE PROCEDURE MANAGEMENT SYSTEM... 

Developing effective operating and maintenance procedures requires commitment and resources. Part of the development includes designing a procedure management system. The benefits of the investment in your procedure program, listed above, will offset your initial costs. 

The following is a general outline for developing procedures. A procedure project may be initiated because there are missing or out-of-date procedures. The first step in any procedure project is to design and implement a procedure management system, or to evaluate your current... 

Design and implement your procedure management system. 

A procedure management system should be based upon company requirements to satisfy process safety, quality, and environmental needs. The more clearly you define your system requirements, the easier it will be to design the system. 

Figure S-2. Checklist for designing a procedure management system.

While designing your procedure management system, you must determine the resources that are available to you. There are many resources to consider, but they can be divided into four basic categories people, capital, existing information, and computer hardware. Some common questions that relate to resources are... 

Designing and implementing Your Procedure Management system... 

Designing your procedure management system involves deciding how you will use your resources to meet your system requirements. (Refer to Figure... 

Once you have designed your procedure management system, the system should be reviewed by all necessary personnel, revised as necessary to ensure its effectiveness, and then approved. Since the system is a procedure itself, it should undergo the same evaluation and approval as the procedures it governs. 

PREREQUISITES Procedure management system has been designed, reviewed, approved, and implemented. 

This chapter presents the basic requirements to access, review, approve, control, and maintain procedures. It also discusses the wide range of choices you have in selecting the level of control your plant needs and electronic document control methods that may he of assistance. Controlling the development, revision, and implementation of your procedures is an important part of your procedure management system (described in Chapter 3, How to Design an Operating and Maintenance Procedure Management System). 

The most current version of approved procedures must he made available to the users. This presents a new problem that your procedure management system can solve if it specifies the location and number of procedure sets available. If properly designed, your procedure management system will ensure that only approved procedures are available to employees, and that approved revisions replace out-of-date procedures. How you control access to procedures depends on your the delivery methods, the criteria that you set up in the procedure management system, and how your facility manages change. 

During the design phase of developing your procedure management system, gathering relevant information, interviewing all necessary persormel. 

Introduction Review and audit processes are used in the chemical process industry to evaluate, examine, and verify the design of process equipment, operating procedures, and management systems. These processes assure compliance with company standards and guidelines as well as government regulations. Reviews and audits can encompass the areas of process and personnel safety, environmental and industrial hygiene protection, quality assurance, maintenance procedures, and so on. 

There are also opportunities for making active and procedural risk management systems inherently safer. For example, consider two alternative designs for a high pressure interlock for a vessel ... 

Primarily, the designated person is the system designer for the quality system. This person may not produce the policies and procedures but operate as a system designer. He/she lays down the requirements needed to implement the corporate quality policy and verifies that they are being achieved. It is also necessary to have someone who can liaise with customers on quality issues, who can coordinate the assessment and subsequent surveillance visits, who can keep abreast of the state of the art in quality management. The person should be an adviser to the top management who can measure the overall performance of the company with respect to quality. 

Management systems for chemical process safety are comprehensive sets of policies, procedures, and practices designed to ensure that barriers to major incidents are in place, in use, and effective. The management systems serve to integrate process safety concepts into ongoing activities of everyone involved in operations— from the chemical process operator to the chief executive officer. 

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