Personnel files

XVIII. Upon termination, the employee shall be given custody of his central personnel file. Records remaining with the employer will consist simply of the name and address of the terminated employee and the period of service. Upon termination, an employee shall be delivered a document by the employer defining his residual rights in inventions, patents pending, and possible publications. 

Concerning the personnel, the QAU would examine personnel files (Figure 8.1) to determine whether the education, training, and experience of the workers meet the requirements (see Section 7.2). It would also be interested in knowing if the information contained in the files is adequate and current. In addition, the QAU would want to interview the lab workers to determine if they have an adequate knowledge of the GFP regulations and how to apply them. 

Figure 8.1 During a facility audit, the QAU examines all personnel files to see if educational requirements are met. 

The quahty system should be documented in a QA program manual that outlines ah the quahty pohcies and procedures for the laboratory. This manual should be considered the handbook for ah employees. New employees should become famihar with the document so that they can use it to answer questions that may arise in their work. New or retrained employees should sign a form documenting that they have read and imderstood the manual. This form should be kept in the personnel files. 

Workshop participants are provided with notebooks containing all the safety, loss prevention, and security related data that exists at Dowville. The notebooks include personnel files, safety meeting minutes, and reac-... 

It s all here. He documented everything scrupulously. He was proud of it all. Proud of his depravity. Her lip curled in disgust she concentrated on expanding a database window and flicked through a few of the records. Personnel files. Hired mercenaries, mostly ex-Spetsnaz, probably all with criminal records, you d have to cross-check. ... 

Personnel files in place and contain CVs, training records... 

Cf. the detailed account in E. Kogon et at., ibid., pp. 82f., which completely disregards the facts claimed by Rauff. His personnel file (copies in the author s possession) shows that his initial profession was marine officer". He left the navy in late 1937 for personal reasons and transferred to the RSHA. In May 1940, however, he returned to the navy and left it one year later as lieutenant commander. From autumn 1941 to May 1942 he was stationed in Prague, just as he claims. As of June 1942 he was on SD duty in north Africa, and later in Italy, at least until May 1944, when the Italian front collapsed. Thus, it is not clear how he could have been involved in design and construction of these vans, the purpose of which is still hidden to us. 

But Pauling, at the urging of his conscience and his wife, continued to speak out—and suffered for it. The FBI investigated him for years to see if he was a Communist party member (he was not). Agents combed through his personnel files at Caltech, questioned his friends and coworkers, and researched his activities in such groups as... 

Now, however, you will have an opportunity to highlight recent projects, additional education, and outside activities that don t appear in your personnel file. The human resources person who interviews you will want to know all about what you ve done in your current job and, more specifically, how it has prepared you for the prospechve job. He or she will have little more than your original application to go on, so be sure to focus on what you ve achieved since you joined the company ... 

The engineer then will consider outputs, such as regulatory filings, personnel files, tax fihngs, and performance reviews. Of course, various systems will be recognized as keys to successful human resource management, such as those related to compensation and benefits, tax compliance, and regulatory compliance. 

PSM regulations also require thoroughness. For example, a company may have a good training program, but one person may have missed part of it because he or she was on vacation. Management will have to make sure that this person is trained and that his or her personnel files are updated... 

A motor carrier is required to maintain a driver qualification (DQ) file for each driver it employs. The DQ file need not be physically one recordkeeping medium such as a file folder, but must be a filing system that is identifiable to a specific individual. Examples woiold include, in addition to a file folder, an electronic file such as a database program, or a filing system which may contain several physical files each labeled to a specific individual. The DQ file may be combined with the driver s personnel file. 

A motor carrier must maintain a qualification file for each LCV driver-instructor it employs or uses. The LCV driver-instructor qualification file may be combined with the individual s personnel file. 

Who at the company is responsible for compliance with FMCS A regulations, document retention, driver qualification and personnel files, driver training, driver discipline, driver termination, log auditing, fleet safety, fleet operations, and vehicle maintenance ... 

The driver s personnel file will be examined to see if the driver was performing up to company and industry standards. 

Instead, keep a personnel file, alcohol and drug file. Driver Investigation History file, LCV Driver-Instructor quahfica-tion file (if necessary), and a DQ file for each of your drivers. 

Driver supervisors are also responsible to ensure all hours-of-service refresher training for current drivers is documented and put in the drivers personnel files. 

All verbal warnings must be documented and placed in the driver s personnel file. 

A copy of the written warning and record of remedial training will be placed in the driver s personnel file. Drivers who continue to submit logs with excessive violations will be placed in Phase 3 status. 

Train all drivers in the HOS regulations. HOS should be emphasized during orientation, and all drivers should receive, at a minimum, annual refresher training thereafter. Drivers identified to be in need should be given appropriate remedial training. All training should be documented and retained in the drivers personnel file. 

As well as locating and preserving documentation on the vehicle condition, locate and preserve any documentation pertaining to the involved driver s and vehicle s activities and movements over the last 30 days (minimum, check with your attorney) and every detail about the trip the driver was on at the time of the crash. The driver s qualifications and personnel file, and the vehicle maintenance file should be captured as they are the night of the accident. 

A written warning will be issued to a driver who incurs a second preventable accident while in a Phase-1 status. In addition to the written warning, the driver will remain in Phase-2 for 180 days. A copy of the written warning will be placed in the driver s personnel file. Should the driver be involved in another preventable accident while in a Phase-2 status, the driver will be escalated to the Phase-3. 

After the employees read the company policy on lifting, have them complete a sign-off sheet which is retained in their personnel file. This will emphasize to the drivers the importance and gravity placed on proper lifting techniques. 

LCV driver-instructor qualification file, including Evidence that the instructor has met the requirements of 380.301 or 380.303 and A copy of the individual s currently valid CDL with the appropriate endorsements. ( 391.55) For as long as the company employs or uses the instructor LCV Driver-Instructor Qualification file or personnel file... 

Application for employment ( 391.21) Initial 3-year motor vehicle record (MVR) from state(s) ( 391.23(a)(1)) Road test form and certificate ( 391.31(g)), or license or certificate accepted in lieu of road test ( 91.33) Employment + 3 years Driver Qualification file Note May be combined with personnel file. 

Safety performance history of driver/applicants (i.e., previous employer information), including name and address, date of contact (or attempts made), and information received about a driver/applicant ( 391.23) (must be placed into file within 30 days of hire). 2. A copy of the driver s written authorization for the motor carrier to seek information about the driver s alcohol and controlled substances history as required under 391.23(d). 3. Corrections or rebuttals received from former or current drivers concerning their safety performance histories ( 391.23(j)) (should be placed in appropriate file where corrected or rebutted information is stored). NOTE Drug/alcohol inquiries sent to a driver s former employer s) in compliance with 391.23 are deemed to be in compliance with the inquiries required under 40.25(b). Also, previous-employer inquiries for drivers hired before October 30, 2004, may remain in drivers qualification files ( 391.23). Employment + 3 years Driver Investigation History File in a secure location with controlled access Note May be combined with personnel file, Driver Qualification file, Drug/Alcohol file, etc., but must be in a secure location with limited access. 

Nonpunitive response to error Nonpunitive response to error remains the one patient safety culture composite that consistently scores at the bottom for virtually all hospitals, year after year. Staff continue to worry that the mistakes they make are kept in their personnel file, that individuals are written up rather than the problem and that their mistakes are held against them. Many hospitals have... 

At most universities, student ratings are collected at the end of every course, the ratings are compiled, and copies go to the instructor and into the instructor s personnel file to help inform decisions regarding promotion, tenure if the instructor is eligible for it, merit raises, and teaching award nominations. 

Keep this form in the onployee s personnel file... 

FIRST OFFENSE—Employee received verbal warning and proper instruction pertaining to the specific safety violation. (A notation of the violation may be made and placed in the employee s personnel file.)... 

Training records will be maintained in each employee s personnel file and available for review upon request. Experience indicates that supervisors/foremen who receive... 

The Safety Division will route armual results of spirometric fesfing to the Human Resources Manager for inclusion in each employee s personnel file and will notify appropriate supervisors of any employee who fails the test. 

---