Recording Work-Related Injuries and Illnesses

The OSHA Log of Work-Related Injuries and Illnesses (Form 300) is used to document and classify work-related injuries and illnesses. The Log also documents the extent and severity of each case. Employers use the Log to record specific details about what happened and how it happened. The Summary (Form 300A) shows totals for the year in each category. At the end of the year, post the Summary in a visible location to make anployees aware of the injuries and illnesses occurring in the workplace. Employers must keep a Log for each establishment or site. If an employer operates more than one establishment, each location must keep a separate Log and Summary. Keep aU logs for five years. 

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An overview recording work-related injuries and illnesses... 

You must also record work-related injuries and illnesses that are significant (as defined below) or meet any of the additional criteria listed below. 

How do I decide whether a particular injury or illness is recordable The decision tree for recording work-related injuries and illnesses below shows the steps involved in making this determination. 

This value includes all company and contractor recordable injuries and illnesses using the definitions set forth in the instructional booklet entitled OSHA Forms for Recording Work Related Injuries and Illnesses for all employees that are assigned to the operator s OCS locations. It also includes restricted-activity cases that are associated with no-days-away-from-work incidents. 

Q. Does OSHA s no-fault recordkeeping system require recording work-related injuries and illnesses, regardless of the level of an employer s control or noncontrol ... 

A. The case was properly recorded based on the physician s recommendation that the employee not return to work before undergoing an MRI for his bruised knee. Paragraph 1904.7(b)(3) contains the requirements for recording work-related injuries and illnesses that result in days away from work and for counting the total number of days... 

The act requires the secretary to develop and maintain an effective program of collection, compilation, and analysis of occupational safety and health statistics. 29 CFR 1904, Recording and Reporting Occupational Injuries and Illnesses, requires employers to record information on the occurrence of injuries and illnesses in their workplaces. The employer must record work-related injuries and illnesses that meet one or more of certain recording criteria. OSHA rules found in 29 CFR part 1904 require all employers with 11 or more employees to keep OSHA injury and illness records, unless classified in a specific low-hazard industry. Employers with 10 or fewer employees must keep OSHA records, if OSHA or the Bureau of Labor Statistics informs them in writing that they must keep records. Employers may use the OSHA 301 or an equivalent form that documents the same information. Some state workers compensation, insurance, or other reports may be acceptable substitutes, as long as they provide the same information as the OSHA 301. The OSHA Log of Work-Related Injuries and Illnesses (Form 300) serves as a means to document and classify work-related injuries and illnesses. The log also documents the extent and severity of each case. 

Furthermore, compliance to OSHA requires that employers with more than ten employees and whose establishments are not classified as a partially exempt industry must record work-related injuries and illnesses using OSHA Forms 300, 300A, and 301. Partially exempt industries include establishments in specific low-hazard industries such as retail, service, finance, insurance, and real estate. 

If the employer has more than 10 employees, the employer must maintain records of all work-related injuries and illnesses, and the employees or their representative have the right to review those records. Some industries with very low injury rates (e.g., insurance and real estate offices) are exempt from recordkeeping. 

OSHA Form 300 — Log of Work-Related Injuries and Illnesses. This form requires you to enter basic information about each recordable injury or illness. The form must be kept for five years following the year in which the incident occurred. Employees and... 

The Occupational Safety and Health (OSH) Act of 1970 requires certain employers to prepare and maintain records of work-related injuries and illnesses. Use these definitions when you classify cases on the Log. OSHAs recordkeeping regulation (see 29 CFR Part 1904) provides more information about the definitions below. 

An incidence rate is the number of recordable injuries and illnesses occurring among a given number of full-time workers (usually 100 fulltime workers) over a given period of time (usually one year). To evaluate your firm s injury and illness experience over time or to compare your firm s experience with that of your industry as a whole, you need to compute your incidence rate. Because a specific nmnber of workers and a specific period of time are involved, these rates can help you identify problems in yoiu" workplace and/ or progress you may have made in preventing work-related injuries and illnesses. 

The is Log of Work-Related Injuries and Illnesses is used to classify work-related injuries and illnesses and to note the extent and severity of each case. When an incident occurs, use the Log to record specific details about what happened and how it happened. 

This Iryury and Ulmss Incident Report is one of the first forms you must fill out when a recordable work-related iiyury or illness has occurred. Together with the Log of Work-Related Injuries and Illnesses and the accompanying Summary, these forms help the employer and OSHA develop a picture of the extent and severity of work-related incidents. 

Occupational Safety and Health Administration (OSHA)-required record keeping about injuries and illnesses caused by work-related activities that result in lost work time, fatalities, off-site treatment, and/or restricted work activity. They also have to classify the work-related injuries and illnesses and note the severity. Log information must be posted at the worksite (Figure 0.1). 

Occupational Safety and Health Administration (OSHA) recordable cases, which include work-related injuries and illnesses that result in one or more of the following death, loss of consciousness, days away from work, restricted work activity or job transfer, medical treatment (beyond first aid), significant work-related injuries or illnesses that are diagnosed by a physician or other licensed heath care professional (these include any work-related case involving cancer, chronic irreversible disease, a fracture or cracked bone, or a punctured eardrum) additional criteria include any needle-stick injury or cut from a sharp object that is contaminated with another person s blood or other potentially infectious material, any case requiring an employee to be medically removed under the requirements of an OSHA health standard, and tuberculosis infection as evidenced by a positive skin test or diagnosis by a physician or other licensed health care professional after exposure to a known case of active tuberculosis. 

Any work-related injuries and illnesses that result in one or more of the following must be recorded ... 

The Safety Department will complete and maintain occupational injury and illness records. The OSHA 301 Injury and Illness Incident Report, or equivalent, must be completed within 7 days of the occurrence of an injury at the worksite and the OSHA 301 must be retained for 5 years. Also, the OSHA 300 Log of Work-Related Injuries and Illnesses must be completed within 7 days when a recordable injury or illness occurs, and maintained for 5 years. The OSHA 300A Summary of Work-Related Injuries and Illnesses must be posted yearly from February 1 to April 30. 

Record each injury or illness on the OSHA form Log of Work-Related Injuries and Illnesses (Form 300). 

Note to Subpart C This Subpart describes the work-related injuries and illnesses that an employer must enter into the OSHA records and explains the OSHA forms that employers must use to record work-related fatalities, injuries, and illnesses. 

If your business changes ownership, you are responsible for recording and reporting work-related injuries and illnesses only for that period of the year during which you owned the establishment. You must transfer the Part 1904 records to the new owner. The new owner must save all records of the establishment kept by the prior owner, as required by 1904.33 of this Part, but need not update or correct the records of the prior owner. 

Legal requirements for recording and reporting work-related injury and illness... 

This chapter is your compliance guide through the regulatory maze of injury and illness recordkeeping. Use it to determine if your company is covered and if so, how to document and maintain accurate records of employees work-related injuries and illnesses. Also, at the end of the chapter, you will find copies of the new forms you are required to use. 

You may use the OSHA 300 and 301 forms to meet the sharps injruy log requirement at 1910.1030(h)(5) in the Bloodbome Pathogens standard. To fulfill this requirement, enter the type and brand of the device causing the sharps injruy on either form and maintain the records in a way that segregates sharps injuries from other types of work-related injuries and illnesses, or allows sharps injruies to be easily separated. 

Work-related injuries and illnesses involving the muscles, nerves, tendons, ligaments, joints, cartilage and spinal discs (often referred to as musculoskeletal disorders or MSDs) are recordable rmder the same requirements apphcable to any other type of injury or illness. Soft-tissue injmy cases are recordable only if they are work-related, are new cases, and involve medical treatment, days away, job transfer, or restricted work. Record soft tissue injruies by checking either the injmy or the all other iUness column. 

Q. How is the term "supervised in 1904.31 defined for the purpose of determining whether the host employer must record the work-related injuries and illnesses of employees obtained from a temporary help service ... 

A. No, but they are covered under the equivalent State nile in States that operate OSHA-approved State-Plans. State rules must cover these workplaces and require the recording and reporting of work-related injuries and illnesses. 

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