Electronic document management indexing

Automatic indexing and transmittal. Once your hard-copy locations for procedure sets are identified, an electronic document management system should help you to know where procedure sets are located and who should receive new or revised procedures. 

All activities carried out under the management system must be recorded and documented to facilitate retrieval as part of management, external review, or an audit. These documents must be identified and indexed and must be kept securely for a defined period. Electronic records must be secure, available only to properly identified personnel, and appropriately backed... 

This section discusses the management of records and documentation. It states that, Records or documentation may be in either paper or electronic form. The provision that, the documentation does not have to be retained in a separate file... reduces the amount of effort needed to meet this requirement. However, it also means that a comprehensive indexing system will be required. It is a good idea to keep critical documents that may be needed urgently (generally to do with emergency response) on paper as well as electronically. Then, if there is... 

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