Updating a Database Using Data Form

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Each field name in the database appears in the dialog box, along with the entries from the first record in the database. The current record and the number of records in the database are displayed in the upper right comer of the dialog box. Entries in editable fields display their values in a text entry box, while values that do not appear in a text box are either in calculated fields or in fields whose contents are protected. 

To move from record to record, use either the Find Prev and Find Next buttons, the up and down arrow keys, or the scroll bar. The first field of each record is highlighted. Move forward from field to field within a record by using the TAB key. You can also select a field for editing by clicking the mouse pointer in it. 

Edit characters in a text box in the usual way. Once a change has been made in a field, the Restore button is enabled you can use it to restore the original data if you spot an error in the new text. To edit a single field in all records, tab forward to that field or click the mouse pointer in it then use the up or down arrow keys to move to the same field in other records. 

To add a new record, press the New button or drag the scroll button to the bottom. New Record will be displayed in the upper right comer of the dialog box. The new record will be added to the bottom of the database. Formulas of calculated fields are also included in the new record. If the new record will overwrite existing information outside the database, you ll get the Cannot extend database message. 

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