HVAC maintenance records

Check HVAC maintenance records against equipment lists. Collect existing maintenance and calibration records and check them against the construction documents (e.g., equipment lists and mechanical plans). Equipment that has been installed in inaccessible or out-of-the-way locations is frequently overlooked during routine maintenance. 

Use maintenance records to inspect HVAC equipment and make sure that it is in good operating condition. Identify items of equipment that need to be repaired, adjusted, or replaced. Record control settings and operating schedules for HVAC equipment for comparison to occupancy schedules and current uses of space. 

There should be a planned preventive maintenance programme, procedures and records for the HVAC system. Records should be kept. 

HVAC inspections Be thorough in conducting these inspections. Items such as small exhaust fans may operate independently from the rest of the HVAC system and are often ignored during inspections. As equipment is added, removed, or replaced, document any changes in function, capacity, or operating schedule for future reference. It may also be helpful to store equipment manuals and records of equipment operation and maintenance in the same location as records of occupant complaints for easy comparison if lAQ problems arise. 

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